If you hate clutter and somehow find yourself spending more time looking for the documents you're after rather than doing the actual work, you need a filing cabinet! These functional bad boys are perfect to streamline your document management and optimize your workflow, whether you're based in a traditional office or at home. If you want, they can even feel cohesive with the rest of your existing furniture.
Not sure how to choose a filing cabinet that can fit all your papers without taking over the room? It's a good thing we've cataloged these expert tips for you!
1. What are the different types of filing cabinets?
Filing cabinets come in a large variety of designs and materials, but understanding whether you need a vertical or lateral model will immediately help you weed out half of your options:
Vertical cabinets are the most popular choice for home offices since they can be rather similar to more traditional pieces of furniture, but they're a great space-optimizing option for smaller offices, too;
Because they rely on front-to-back filing systems, vertical cabinets can be quite deep, so make sure you measure them properly to avoid ending up with a model that looks a bit out of place next to your existing furniture;
Lateral cabinets are designed for high-volume offices, especially those with wide floor surfaces; they usually feature two long drawers, but you can also find models with more if you need some extra filing space;
Lateral cabinets can hold a larger amount of paperwork than most vertical models, and they're particularly useful if you're planning on following a letter-by-letter filing system.
2. How many drawers should a filing cabinet have?
The number of drawers depends on two factors:
How much paperwork do you need to store? Run a little inventory, but make sure you leave some extra room as you're likely to build up more paperwork over the years; depending on what you're planning on storing in it, it might even be handy to have a separate drawer per type of documents;
What's the layout of your room? If it's rather wide and you could do with some additional storage space on top, a long two-drawer lateral cabinet will do; however, if you haven't got a lot of floor space, it's better to go for taller cabinets in thinner designs to avoid ending up with a crowded feel.
3. What are filing cabinets made of?
Filing cabinets are available in three main materials. Given the importance of what they're going to store, you should consider practical matters such as durability as well as personal preference and the style of your office or room:
Durable, sturdy and professional, metal is the best choice for office cabinets; however, usually monochrome and available in a variety of hues, metal cabinets can easily match the accent color in your room's palette, too;
Wood is another durable choice that, thanks to its traditional look, is better suited for home offices;
Available in different styles and finishes, these versatile filing cabinets will allow you to complement the style of your existing furniture or, if you prefer, be the main eye-catching accent piece in the room;
However, keep in mind that, in the rare but tragic event of a fire (especially in an office), your documents will undoubtedly be lost unless you specifically look for a fireproof model;
While it's not as durable and reliable as the other materials, plastic is a handy budget-friendly option, also available in lots of colors and designs and better suited for modern settings.
Lily is a modern designer with great appreciation for sleek architecture, a love for art in its many forms, and a passion for sharing her experience with people. If you’re looking for advice on how to modernize your old-fashioned place or make your new restaurant a visual blast, she’s definitely the one to ask.